Keeping Tabs with Employee Time Tracking Software

The usefulness of employee time tracking software can never be understated. Businesses move a hundred miles an hour these days and it is very easy to lose track of the various expenses a company has to manage. The bigger a business gets, the better chance there is for daily or weekly budgetary concerns to get overlooked. While obvious expenses such as monthly rent or electricity bills are always expected, it can be easy to forget about how expensive paying employee wages can become – especially if the employee timesheets are not being properly handled.

The larger a company grows, the more people there will be needed on staff. It's as simple as that. Although a handful of employees working a small coffee shop are easy to manage, successful companies eventually need employee time tracking software to keep things manageable. By making good use of timesheet software and keeping tabs on any suspicious clock-in or clock-out activity, a business is guaranteed to keep running efficiently as possible. The chances for fraud or costly errors grow with time, so having constant access to web timesheets with only a few quick keystrokes can make all the difference.

This is not to say that business owners should be paranoid about their employees and fret over each and every individual. Everyone is working as hard as they can, but mistakes do happen and sometimes the rare unscrupulous worker may try to exploit the system. Good use of employee time tracking software helps prevent any hiccups in week-to-week operations. Having a quality system up and running goes a long way towards eliminating human error and some time attendance tracking systems are easily integrated into the work place.

Recording employee activity can actually be less intrusive to a company's staff than they may think. Some timesheet software systems are built into card scanners or other electronic security systems, allowing business owners to be aware of worker activity without making their employees feel uncomfortable or on edge.

This is not to say that a good time attendance system is exclusively for the employer's benefit. Well-designed employee time tracking software also ensures that employees receive their proper paid time off hours, lunch breaks, or overtime. Come payday, a company's staff will be just as satisfied with the tracking system as business owner himself.

The Do's and Don'ts of Time and Attendance

Are you one of the enlightened ones who've realized that swimming in paperwork is a thing of the past?

If you've come to the conclusion that an automated system is the best way to cut costs and manage your company effectively then you're one step ahead of many of your competitors. Now that you've made the decision to go automated which system do you choose? With so many options on the market, how do you know you're picking the best solution for YOUR business?

Consider these Do's and Don'ts before choose a time and attendance solution:

Don't
Waste another penny one data entry and payroll processing errors
Trust that your employees are reporting accurate time
Destroy the planet with excessive and unnecessary paper use
Settle for a less efficient method of business
Over think the time and attendance process- SIMPLIFY!

Do
Reduce costly processing errors by limiting human interference
Eliminate "buddy punching" and start paying accurate time worked
Go PAPERLESS. Go GREEN.
Find a cost effective solution customizable for your business
Stress LESS during payroll week!

Take a look at GHG's electronic Time and Attendance Solution (eTSS) and see how our customizable solution can work for your business. Over 1000 customers nationwide are already enjoying the benefits and you can too!

About eTSS employee management software

Organizations that contract with the US Government are obligated to adhere to timekeeping guidelines instituted by the Defense Contract Audit Agency (DCAA). DCAA compliance ensures contractor time and cost is properly and accurately accounted without misuse or miscalculation. DCAA compliance is endorsed by the United States Government.

The DCAA does not engineer software itself, DCAA timekeeping software denotes that software meets DCAA compliance standards. GHG Corp’s eTSS employee management software meets DCAA compliance standards and used by many NASA and defense contractors.

What are some of the employee management software capabilities of the eTSS software?

- Every employee is uniquely separated by username and passwords

- Edit’s to the employee management software’s ‘web timesheet’ is viewable by the employee, manager, and each system admin

- Employees can only edit time in regards to their own assignments

- The system allows for revised copies of timesheets after initial timesheets have been submitted

- Employees are updated by the DCAA timekeeping software if anyone modifies their timesheet other than them

- The timesheets allow for multiple levels of executive signature before submission for invoice/payment

- The DCAA timekeeping software does not allow for unauthorized project charging or modification

In addition, the eTSS employee management software offers supplemental capabilities. Seamless payroll timesheet integration, employee scheduling, and online pay stub information are all capable with the DCAA compliance product. Please read more about our eTSS management software on our official GHG Web site.

Know the Benefits of Employee Management Software

How do you feel about disorder in the workplace? The slightest thought of resources or money out of place is enough to make any executive cringe. HR management software has been the solution for many office managers in relation to keeping track of employees’ time and attendance. Timekeeping software is a quick and easy office solution enabling managers to track and log time in a company-wide database.

Timekeeping software can be leveraged by companies of all sizes. Larger companies are simply too large to accurately keep track of employee time and attendance and smaller entities can implement HR management software rather than devoting an employee to address the task. The following article relays several benefits of using employee management software.

- Have the ability to see resources at work. HR management software enables managers to see what activities are being performed and how much time employees are spending on each task.

- Timekeeping software data is stored electronically in an ongoing fashion so managers can reference the data immediately as well as in retrospect to make insightful decisions.

- HR management software positively affects your company’s bottom line. It is necessary for management to keep close watch of paid resources. Time keeping software provides a visual representation of your company’s investments at work.

- Timekeeping software is an invaluable resource for communicating to employees and to use for performance reviews. Both managers and employees can use HR management software to use as a reference when discussing an employee’s successes and future goals.

- In a nutshell, employee management software serves as a watchful eye while supplying all relevant information about employees’ time and attendance in one central location.

3 Business Advantages of Time Clock Software

Some variation of the time log has been around as long as work itself. People expect inputs to match outputs, and recording time spent working is one way to measure that. For jobs like painting Ms. Johnson’s fence, maybe you just tell her how many hours it took. And for a small mom-and-pop shop, maybe you just jot your hours down on a sheet of paper. But, the larger the operation and more intricate the business, the more stringent you need to be about your time logs. Things can become a real mess when some clients pay by the hour, some clients play flat fees, some employees are paid by the hour, and some are on salary. The easiest way to combat any of these potential headaches is to implement time clock software. Listed below are 3 tremendous advantages associated with the software.

Attendance
This is kind of a no-brainer, but if employees aren’t showing up for work, business probably won’t be thriving. Now, you’re probably thinking you don’t need software to tell if an employee shows up or not. And if your business is small enough, you’re probably right. But, if your business is on the larger side, or if you have more than one location, it might not be that simple to keep mental notes of your employees’ attendance. Time clock software can let you know down to the minute when employees show up for work, when they return from breaks, and when they head home at the end of the day.

Productivity
People might not like being under the watchful eye of big brother, but when they are, they sure do get quality work done. If an employee knows that every minute they spend on a task is being accounted for, they’ll get it done faster. Additionally, if an employee knows they can’t fudge their fifteen-minute-late arrival, they’ll probably try to get to work on time and, therefore, get more work done.

Integration
This sort of builds off of productivity since it will make your business more efficient. But, good time clock software will be fully integrated with your Human Resources’ system. Or, at the very least, with your payroll. With time clock software all the hours are logged into the payroll database and hours can quickly be calculated to produce paychecks. This will limit employees assigned to do payroll therefore making your business more effective.

Becoming a Successful Manager

We know that having the proper employee management software is not the only key to success. Companies need to have managers in place that value the importance of their job and their role as leaders within the organization.

There are a wide range of traits and skills used to describe a good manager, many specific to the industry that they are in. But to become a manager that everyone wants to follow, you must…

1. Be attentive and responsive to your team- Developing mutually respected interpersonal relationships with your employees lets them know that they can trust and rely on you.

2. Communicate effectively in a professional manner- Whether you are speaking at a team meeting, sending an email to an employee, or taking part in a phone conference, your communication should be clear, concise, and to the point with confidence on the topic and respect for the listeners.

3. Create a positive environment- The morale of a team or organization can directly affect employee motivation and quality. Creating a happy, cohesive environment where everyone feels valued and part of the team will promote employees to do a good job and work together.

4. Be able to give a healthy balance of constructive criticism and positive reinforcement- Realizing that no one is perfect and that it is your job to help those that need improvement will allow you to approach criticism in a productive way. Letting your employees know what went wrong and how they can fix it is important to their development. You also want to be sure to recognize them and offer rewards for a job well done. Seeing both sides of the spectrum will make them appreciate the feedback whether it is good or bad.

5. Help employees grow and develop their skills and knowledge- Offering training or educational resources to advance their learning will make them feel valued and increase their expertise for the job.